When you're done setting up your meeting, click Send. When you add a recurrence pattern to a meeting request, the Meeting menu changes to Recurring Meeting. If you want to make the meeting recur, on the Meeting menu, in the Options group, click Recurrence, select the recurrence pattern, and then click OK. You can also manually select a time on the free/busy grid. To select any one of the suggested times, click the time suggestion in the Suggested Times pane. The best meeting time appears at the top of the pane. The Suggested Times pane locates the best time for your meeting, which is defined as the time when most attendees are available. Select an available room to add the room to the Scheduling Assistant and to the meeting as a recipient. These lists are set up by your Microsoft Exchange or Microsoft 365 administrator. We already added some basic customer information questions: Customer email, phone number, customer address, and customer notes. Go to Services and either edit an existing service or Add a service. Use the Show a room list drop-down to pick a list of rooms. Sign in to Microsoft 365 and go to Bookings. Select the Room Finder button to the right of the Location field or select Browse with Room Finder at the bottom in the list of suggested locations. In a new meeting, select the Scheduling Assistant button on the ribbon. You can see what times your attendees have conflicts. To select an optimal time for all of your attendees, use the Room Finder in the right column. Select an available time for all of your attendees. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times outside of your attendees' working hours are shown in light gray. Times that your attendees are busy are shown in dark blue. If you want to add more attendees, you can type their name in any blank row in the Scheduling Assistant. You'll see a row for every recipient you entered in the To box. Select Scheduling Assistant from the Ribbon. In the Subject box, enter a description of the meeting or event. To find availability for people and rooms, select the Scheduling Assistant button on the ribbon, then select AutoPick and choose the appropriate criteria.įrom the Inbox, select New Items > Meeting or in the Calendar, select New Meeting. You also can use the keyboard shortcut Ctrl+Shift+Q to create a new meeting request. If the meeting has multiple attendees and busy conference rooms, it can be difficult to find a time that works for everyone. These conference rooms are set up by your Microsoft Exchange or Microsoft 365 administrator. In a new meeting, add the Required attendees, the Start time and the End time, then click the Room Finder button at the end of the Location field.Īlternatively, you can click in the Location field and select Browse with Room Finder at the bottom in the list of suggested locations.Ĭhoose the room specifics on the Room Finder. For more information on WebView2, see the admin documentation: Microsoft Edge WebView2 and Microsoft 365 Apps. Room Finder has a dependency on WebView2, which started rolling out to Microsoft 365 applications on April 1, 2021, version 2101 (Build 13628.20274) and higher. Note: The new Room Finder was first available in Outlook for Microsoft 365 starting in Version 2012 (Build 13530.20316).
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